System Analysis and Design MCQs

Information is

Data
Processed Data
Manipulated input
Computer output

Statutory information is needed for

Day to day operations
Meet government requirements
Long range planning
Short range planning

In a hospital information system the following type of information is operational

Opening a new children ward
Data on births and deaths
Preparing patients bill
Buying an expensive diagnostic system such as CAT scan

Strategic information is

Haphazard
Well organized
Unstructured
Partly structured

Match and find best pairing for a Materials Management System i. Developing vendor performance ii. Developing vendors for critical iii. List of i...

(i) and (v)
(ii) and (v)
(iii) and (iv)
(ii) and (vi)

Match and find best pairing for a Marketing Management System i. Customer preferences surveys ii. Search for new markets iii. Performance of sale...

(iii) and (iv)
(i) and (vi)
(i) and (v)
(iii) and (v)

Organizations have hierarchical structures because

it is convenient to do so
it is done by every organization
specific responsibilities can be assigned for each level
it provides opportunities for promotions

Match quality of information and how it is ensured using the following list QUALITY HOW ENSURED i. Accurate ii. Complete iii. Timely iv. Include...

(i) and (v)
(ii) and (vi)
(iii) and (vi)
(i) and (iv)

The quality of information which does not hide any unpleasant information is known as

Complete
Trustworthy
Relevant
None of the above

Data rejected by edit program are

corrected and re - entered
removed from processing
collected for later use
ignored during processing

Data mining is used to aid in

operational management
analyzing past decision made by managers
detecting patterns in operational data
retrieving archival data

Decision support systems are essential for

day–to-day operation of an organization.
providing statutory information.
top level strategic decision making.
ensuring that organizations are profitable.

Data by itself is not useful unless

It is massive
It is processed to obtain information
It is collected from diverse sources
It is properly stated

Operational information is required by

Middle managers
Line managers
Top managers
All workers

In a hospital information system the following type of information is statutory

Opening a new children ward
Data on births and deaths
Preparing patients bill
Buying an expensive diagnostic system such as CAT scan

LMatch and find best pairing for a Production Management System i. Performance appraisal of machines ii. Introducing new production iii. Preventi...

(i) and (vi)
(ii) and (v)
(i) and (v)
(iii) and (iv)

Match and find best pairing for a Research and Development Management System i. Technical collaboration decision ii. Budgeted expenses Vs actuals ...

(i) and (iv)
(ii) and (v)
(iii) and (vi)
(iii) and (iv)

Match quality of information and how it is ensured using the following list QUALITY HOW ENSURED i. Accurate ii. Complete iii. Timely iv. Include...

(ii) and (v)
(ii) and (vi)
(ii) and (iv)
(iii) and (iv)

The primary storage medium for storing archival data is

floppy disk
magnetic disk
magnetic tape
CD- ROM

A management information system is one which

is required by all managers of an organization
processes data to yield information of value in tactical management
provides operational information
allows better management of organizations

For taking decisions data must be

Very accurate
Massive
Processed correctly
Collected from diverse sources

In motor car manufacturing the following type of information is strategic

Decision on introducing a new model
Scheduling production
Assessing competitor car
Computing sales tax collected

A computer based information system is needed because i. The size of organization have become large and data is massive ii. Timely decisions are t...

(ii) and (iii)
(i) and (ii)
(i) and (iv)
(iii) and (iv)

Match and find best pairing for a Human Resource Management System i. Policies on giving bonus ii. Absentee reduction iii. Skills inventory iv. ...

(i) and (v)
(i) and (iv)
(ii) and (iv)
(iii) and (v)

Match and find best pairing for a Research and Development Management System i. Technical collaboration decision ii. Budgeted expenses Vs actuals ...

(i) and (v)
(iii) and (v)
(ii) and (v)
(i) and (vi)

Match quality of information and how it is ensured using the following list QUALITY HOW ENSURED i. Up-to-date ii. Brief iii. Significance iv. In...

(i) and (v)
(ii) and (vi)
(iii) and (vi)
(i) and (vi)

Master files are normally stored in

a hard disk
a tape
CD – ROM
computer main memory

Data mining requires

large quantities of operational data stored over a period of time
lots of tactical data
several tape drives to store archival data
large mainframe computers

Strategic information is needed for

Day to day operations
Meet government requirements
Long range planning
Short range planning

In motor car manufacturing the following type of information is tactical

Decision on introducing a new model
Scheduling production
Assessing competitor car
Computing sales tax collected

Match and find best pairing for a Production Management System i. Performance appraisal of machines replacement ii. Introducing new production ii...

(iii) and (vi)
(i) and (iv)
(ii) and (v)
None of the above

Organizations are divided into departments because

it is convenient to do so
each department can be assigned a specific functional responsibility
it provides opportunities for promotion
it is done by every organization

The quality of information which is based on understanding user needs

Complete
Trustworthy
Relevant
None of the above

Data mining can not be done if

operational data has not been archived
earlier management decisions are not available
the organization is large
all processing had been only batch processing

Strategic information is required by

Middle managers
Line managers
Top managers
All workers

In motor car manufacturing the following type of information is operational

Decision on introducing a new model
Scheduling production
Assessing competitor car
Computing sales tax collected

Volume of tactical information is

Condensed
Detailed
Summarized
relevant

Match and find best pairing for a Materials Management System i. Developing vendor performance ii. Developing vendors for critical iii. List of i...

(i) and (vi)
(iii) and (vi)
(ii) and (vi)
(iii) and (iv)

Match quality of information and how it is ensured using the following list QUALITY HOW ENSURED i. Brief ii. Relevant iii. Trustworthy iv. Unple...

(i) and (iv)
(ii) and (v)
(iii) and (vi)
(i) and (v)

Decision support systems are used for

management decision making
providing tactical information to management
providing strategic information to management
better operation of an organization

Tactical information is needed for

Day to day operations
Meet government requirements
Long range planning
Short range planning

In motor car manufacturing the following type of information is statutory

Decision on introducing a new model
Scheduling production
Assessing competitor car
Computing sales tax collected

Volume of operational information is

Condensed
Detailed
Summarized
Irrelevant

Match and find best pairing for a Finance Management System Tax deduction at source report Impact of taxation on pricing Tax planning Strategic ...

(i) and (v)
(iii) and (vi)
(ii) and (v)
(ii)) and (iv)

Which of the following functions is the most unlikely in an insurance company.

Training
giving loans
bill of material
accounting

Match quality of information and how it is ensured using the following list QUALITY HOW ENSURED Brief Relevant Trustworthy Unpleasant informatio...

(ii) and (vi)
(i) and (iv)
(iii) and (v)
(ii) and (iv)

Online transaction processing is used because

it is efficient
disk is used for storing files
it can handle random queries.
Transactions occur in batches

Decision support systems are used by

line managers.
top-level managers.
middle level managers.
system users

Tactical information is required by

Middle managers
Line managers
Top managers
All workers

In a hospital information system the following type of information is strategic

Opening a new children ward
Data on births and deaths
Preparing patients bill
Buying an expensive diagnostic system such as CAT scan

Tactical information is

Haphazard
Well organized
Unstructured
Partly structured

Match and find best pairing for a Finance Management System i. Budget status to all managers ii. Method of financing iii. Variance between budget...

(i) and (v)
(iii) and (vi)
(ii) and (v)
(ii) and (iv)

Which of the following functions is most unlikely in a university

admissions
accounting
conducting examination
marketing

Every record stored in a Master file has a key field because

it is the most important field
it acts as a unique identification of record
it is the key to the database
it is a very concise field

On-line transaction processing is used when i. it is required to answer random queries ii. it is required to ensure correct processing iii. all f...

i, ii
i, iii
ii, iii, iv
i, ii, iii

Operational information is needed for

Day to day operations
Meet government requirements
Long range planning
Short range planning

Operational information is

Haphazard
Well organized
Unstructured
Partly structured

Match and find best pairing for a Marketing Management System i. Customer preferences surveys ii. Search for new markets iii. Performance of sale...

(i) and (iv)
(ii) and (v)
(iii) and (vi)
(ii) and (v)

Which of the following functions is most unlikely in a purchase section of an organization.

Production planning
order processing
vendor selection
training

Which is the most unlikely function of a marketing division of an organization.

advertising
sales analysis
order processing
customer preference analysis

Master file is a file containing

all master records
all records relevant to the application
a collection of data items
historical data of relevance to the organization

Off-line data entry is preferable when i. data should be entered without error ii. the volume of data to be entered is large iii. the volume of d...

(i), (ii)
(ii), (iii)
(ii), (iv)
(iii), (iv)

Which is the most unlikely function of a finance section of a company.

Billing
costing
budgeting
labor deployment

Edit program is required to

authenticate data entered by an operator
format correctly input data
detect errors in input data
expedite retrieving input data

Batch processing is preferred over on-line transaction processing when i. processing efficiency is important ii. the volume of data to be processe...

(i), (ii)
(i), (iii)
(ii), (iii)
(i), (ii), (iii)

Batch processing is used when i. response time should be short ii. data processing is to be carried out at periodic intervals iii. transactions a...

(i), (ii)
(i), (iii), (iv)
(ii), (iii)
(i), (ii), (iii)

Which of the following functions is most unlikely in a purchase section of an organization

Production planning
order processing
vendor selection
training

The major goal of requirement determination phase of information system development is

determine whether information is needed by an organization
determine what information is needed by an organization
determine how information needed by an organization can be provided
determine when information is to be given

Requirement specification is carried out

after requirements are determined
before requirements are determined
simultaneously with requirements determination
independent of requirements determination

Feasibility study is carried out by

managers of the organization
system analyst in consultation with managers of the organization
users of the proposed system
systems designers in consultation with the prospective users of the system

Hardware study is required

to find out cost of computer system needed
to determine the type of computer system and software tools needed to meet the finalsystem specification
to make sure that the system does not become obsolete
to find how to implement the system

Systems are modified whenever

user requirements change
new computers are introduced in the market
new software tools become available in the market
other similar organization modify these system

System analysts have to interact with i. managers of organizations ii. users in the organization iii. programming team iv. data entry operator

iii and iv
i, ii and iii
ii, iii and iv
ii and iii

Systems analyst should use software tools in their work as

all analysts use them
they assist in systematic design of systems
they are inexpensive
they are easily available

Information requirements of an organization can be determined by

interviewing managers and users and arriving at the requirements based on consensus
finding out what similar organizations do
telling organization what they need based on your experience
sending a questionnaire to all employees of the organization

It is necessary to carry out a feasibility study as

top management can not ensure that a project is feasible before calling a system analyst
top management is not sure what they want from the system
even though top management is in favor of the system, technology may not be mature for implementation
all organizations do it

Hardware study is carried out

after the final system is specified
at the requirements specification stage
before the requirements are specified
whenever management decides it is necessary

System evaluation is carried out

after the system has been operational for a reasonable time
during system implementation
whenever managers of user organization want it
whenever operational staff want it

The primary responsibility of a systems analyst is to

specify an information system which meets the requirements of an organization
write programs to meet specifications
maintain the system
meet managers of the organization regularly

Managers in organizations should not design their own systems as

systems have to interact with other systems
they do not have the special skills necessary to design systems
it is not their job
they are always very busy

It is necessary to prioritize information requirements of an organization at the requirements determination phase as

it is always good to prioritize
there are conflicting demands from users
there are constraints on budgets, available time, human resource and requirement
all good organization do it

Initial requirements specification is

not changed till the end of the project
continuously changed during project implementation
only a rough indication of the requirement
changed and finalized after feasibility study

System design is carried out

as soon as system requirements are determined
whenever a system analyst feels it is urgent
after final system specifications are approved by the organization
whenever the user management feels it should be done

The main objective of system evaluation is

to see whether the system met specification
to improve the system based on operational experience for a period
to remove bugs in the programs
to asses the efficiency of the system

The responsibilities of a system analyst include i. defining and prioritizing information requirement of an organization ii. gathering data, facts...

i and ii
i, ii and iv
i, ii, iii and iv
i, ii and iii

The role of a system analyst drawing up a requirements specification is similar to

architect designing a building
a structural engineer designing a building
a contractor constructing a building
the workers who construct a building

Final specifications are drawn up by

system analyst in consultation with the management of the organization
the managers of user organization
system analyst in consultation with programmers
system designers along with users

The primary objective of system design is to

design the programs, databases and test plan
design only user interfaces
implement the system
find out how the system will perform

Changing an operational information system is

impossible
expensive and done selectively
never required
usually done

The most important attribute of a systems analyst is

excellent programming skills
very good hardware designing skills
very good technical management skills
very good writing skills

It is necessary to consult the following while drawing up requirement specification

only top managers
only top and middle management
only top, middle and operational managers
top, middle and operational managers and also all who will use the system

The primary objective of system implementation is i. to build a system prototype ii. to train users to operate the system iii. to implement desig...

i, iii
i, ii, iii
ii ,iii
ii, iv

Among the attributes of a good systems analyst the following are essential i. knowledge of organization ii. analytical mind iii. ability to commu...

i and ii
i, ii and iii
i, ii and iv
i, iii and iv

In order to understand the working of an organization for which a computer based system is being designed, an analyst must

look at only current work and document flow in the organization
discuss with top level and middle level management only
interview top, middle, line managers and also clerks who will enter data and use the system
only clerical and middle level staff who have long experience in the organization and will be users of the system

System test plan is specified

when the final specifications are drawn up
during feasibility study
during the requirements specifications stage
during system study stage

The main objective of system modification is

to use the latest software tools
to meet the user new/changed needs
to use the latest hardware
to have the most modern system

Among the attributes of a systems analyst the following are most important i. knowledge of computer systems and currently available hardware ii. g...

i, iii and iv
i and iii
i, ii and iv
i, ii and iii

A feasibility study is carried out

after final requirements specifications are drawn up
during the period when requirements specifications are drawn up
before the final requirements specifications are drawn up
at any time

The main objective of feasibility study is

to assess whether it is possible to meet the requirements specifications
to assess if it is possible to meet the requirements specified subject to constraints of budget, human resource and hardware
to assist the management in implementing the desired system
to remove bottlenecks in implementing the desired system

During system implementation the following are done i. programs are written and tested with operational data ii. user documentation is created and...

i and iii
ii and iii
ii and iv
i, ii & iv

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System Analysis and Design MCQs